THE CONSTITUTION AND RULES
OF
THE SOUTH AUSTRALIAN CLAY TARGET
ASSOCIATION INCORPORATED
NAME
1. The name of the Association shall be
"THE SOUTH AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED" (S.A.C.T.A.).
2. The Association shall consist of such
clubs in SOUTH AUSTRALIAN and adjoining States as shall have been admitted to
affiliation and shall have signified their consent to be governed by the Rules
of this Association.
OBJECTS AND PURPOSES
3. The objects of the State Association
shall be:-
(A) To administer the sport of clay
target shooting in South Australia, in conjunction with the Australian Clay
Target Association.
(B) To promote, encourage and develop the
recreational aspects of shooting, and the sport of clay target shooting, and
the formation of Clay Target Clubs.
(C) To ensure uniformity of rules for the
control and regulation of clay target shooting.
(D) To control shooting programs,
including Interstate Team competitions, in conjunction with any affiliated club
in South Australia and adjoining States.
(E) To instruct in the safe handling of
firearms.
(F) To become an official body in SOUTH
AUSTRALIA recognisable by the State Government on matters of legislation
relating to shotgun firearms control and clay target shooting grounds.
(G) To provide a chain of communication
through club and zone councils for individual suggestions and problems and
consequently to present - if necessary - a considered State recommendation to
the National Executive
(H) To ensure there is no intent of gain
or reward for any individual or club.
AFFILIATION
4. (A) Any club in South Australia and adjoining
states, whose purpose is to promote, control and conduct the sport of clay
target shooting shall be eligible for affiliation with the State Association.
(B) Any
club, desirous of affiliating with the State Association, shall make
application in writing and shall be granted affiliation if approved by the
State Executive Council, subject to the club gaining affiliation with the
Australian Clay Target Association.
(C) Approval
for, or acceptance of new clubs shall be subject to the consideration by the
Executive Council of objections raised by existing adjacent clubs. The secretary shall advise adjacent clubs of
any new applications and those clubs will be given the opportunity to comment
before the Executive Council considers the Application.
(D) Acceptance
of affiliation with the State Association shall operate as an agreement binding
the State Association and every affiliated club to abide by the Constitution
and to accept and enforce all decisions of the State Association.
(E) Each
application for affiliation shall set forth the names and addresses of the
Officers of the club and shall be accompanied by the prescribed fee for
affiliation.
SUBSCRIPTIONS
5. (A) The Annual Subscription to the State
Association payable by a Club affiliated with the State Association shall be a
minimum sum of $20.00, to be ratified at each A.G.M.
(B) The
Annual Subscription is due and payable by the 1st March in each
year, for that year.
(C) Clubs
affiliating with the State Association part way through the year shall pay the
full Annual Subscription for that year.
(D) The
Annual Subscription may only be increased or decreased or any levies imposed,
by notice of motion, at the Annual General Meeting or a Special General
Meeting.
(E) The
Financial year of the State Association shall commence on the first day of
January in each year and shall end on the last day of December of that year.
EXECUTIVE COUNCIL
6. (A) The
State of SOUTH AUSTRALIA shall be divided into three zones as follows:-
i.
Western
Zone
ii.
Eastern
Zone
iii.
Central
Zone
(B) Each zone shall form its own Council and
three delegates from each zone, including where applicable, the Executive
member from that zone, shall make up the State Association Executive Council.
(C) The zone delegates shall be elected at a
zone council meeting, within the zone, at which all clubs in the zone shall
have equal voting power. The zone
council secretary shall advise the names and addresses of the zone delegates to
the Secretary of the State Association seven clear days prior to the Annual
General meeting of the State Association.
(D) One delegate from each zone shall retire
each year in an order initially decided at the meeting of the Zone Council at
which the original zone delegates are elected.
Retiring delegates shall be eligible for re-election.
(E) Each zone shall be a sub-committee of the
State Association and as such shall be bound by the S.A.C.T.A. constitution and
shall conduct its affairs in accordance with the constitution and rules of the
State Association.
(F) The State Executive Council shall elect a
President and Vice President and any other office bearers from amongst
themselves within 30 days of the Annual General Meeting of the State
Association. The incumbent officers
shall remain in office until the election takes place. The President and Vice President shall have
full voting powers and in addition to his ordinary vote, the President, or in
his absence, the Chairman, shall have a casting vote in the case of equal
voting. The office of President can
be held for a maximum of three consecutive years by the same delegate.
(G) All members of the Executive Council shall
be financial members of an affiliated club and shall be registered with the
Australian Clay Target Association.
(H) Any vacancy in the State Executive Council
caused by any reason whatsoever shall be filled by a delegate appointed by the
zone council to which the vacating members club belongs. In the event of the vacating member being
also an officer of the State Association, the following rules will apply:-
1) If the officer is the President, all
entitlements shall cease immediately and the position of the President will be
assumed by the Vice President of the time until a re-election takes place. The vacating President will immediately hand
over to the Vice President all information, correspondence and the like
pertaining to the office. In the event
that the President is also a delegate to the Australian Clay Target
Association, that position will also be assumed by the Vice President until a
re-election takes place.
2) In the case of any other position,
all entitlements will cease immediately and the vacating officer will
immediately hand over to the president all information, correspondence and the
like pertaining to the office. In the
event that the vacating person is also a delegate to the Australian Clay Target
Association, that position will be assumed by another member determined in the
following order of availability, until a re-election takes place:
1st Priority The
President
2nd Priority The
Vice President
3rd Priority Seniority
of Service on the Executive Council.
3) In all cases, the Secretary will call
a special meeting of the executive in accordance with clause 6(M), to conduct
an election for the position in question.
4) In the event that in any of the above
circumstances, the vacating officer being a delegate to the Australian Clay
Target Association (ACTA) also holds office on the Executive of the
Association, the Secretary will immediately advise the ACTA of the
circumstances and the resolution of the situation will be determined by the
decision of the ACTA.
5) The vacating officer, may, if he or
she chooses, attend the re-election meeting as a visitor to present a report on
the status of any business relating to the office but shall have no voting
rights whatsoever.
(I) In the event of any delegate to the State
Executive Council being unable to attend a meeting of that council, the zone
council of which he is a delegate, may appoint a substitute delegate to attend
in his place without notification to the State Council. Such substitute delegate shall not act as an
officer of the State Executive.
(J) A delegate or substitute may represent
only one zone at any one time.
(K) At any meeting of the State Executive Council
a Quorum shall consist of five delegates, provided however if less than nine delegates
are appointed by the zones a quorum shall consist of fifty percent of the
appointed delegates plus one, with representation from at least two
zones.
(L) Meeting of the State Executive Council
shall be held three times per year and such other times as that council may
determine.
(M) The President, or in his absence the Vice
President in conjunction, shall have power to convene meetings of the State
Executive Council at any time provided at least twenty one clear days notice
of the meeting shall be given to all members of that council.
(N) Any person registered with the ACTA provided
that he or she is a registered member of that club may be elected as the club
delegate to the zone to which that club belongs and may be elected as a Zone
delegate to the State Executive Council.
Any person not registered with the ACTA shall not be eligible as a club
or zone delegate.
(O) If a delegate to the State Executive is
absent for two consecutive meetings of the council, his or her position on the
council will become vacant and a new delegate appointed by the relevant zone
will take the position. Should the
delegate hold office on the State Executive Council, a re-election for that office
will take place at the next scheduled or special meeting of the council. Extenuating circumstances will be taken into
account by the Executive council before applying the conditions of this rule. However, continued prolonged absence will not
be allowed.
POWERS OF THE EXECUTIVE COUNCIL
7. Subject to a general over-riding
authority of a General meeting the affairs of the State Association shall
be managed by the State Executive Council.
8. In addition to any other powers
conferred on the State Executive by these rules, it shall, be subject to Rule
7, have full power and authority:-
(A) To grant or refuse affiliation of any
club, or to suspend or disqualify any club or person for such period as it
thinks fit.
(B) To rescind or amend without notice of
motion a previous resolution or decision of the State Executive Council.
(C) To appoint sub-committees for any
purpose or purposes.
(D) To conduct a postal ballot of all
directly affiliated clubs, through their zone councils, upon any matter of
question which the State Executive Council considers to be such that a postal
ballot is desirable. Each affiliated
club shall be entitled to one postal vote only.
(E) If a club or person is refused
affiliation and or membership or is disqualified the club or person has the
right to appeal at its own choice to the appropriate zone council and or
Executive Council, and to present any relevant available information.
(F) To determine, and adjust from time to
time, the wages and salaries of any paid employees of the State Association.
(G) To propose, by notice of motion, a
special levy from time to time upon member clubs for the purpose of meeting the
expenses of the State Association.
(H) Enter into any contracts or
agreements and to acquire, hold, deal with, and dispose of any real or personal
property up to $10,000. For amounts
exceeding $10,000, then only by notice of motion. Open and operate bank accounts and invest the
Associations funds in any securities or trusts.
Appoint agents to transact money on such terms and conditions as it
thinks fit. Provided always that all
business is carried out in the best interest of the Association.
THE SECRETARY
AND TREASURER
9. The duties and authorities of the
Secretary and Treasurer shall be as the State Executive Council shall decide
upon and shall be recorded as a written duty statement.
10. The Secretary and/or Treasurer may be
employees of the State Association and their appointment; the determination of,
and adjustments to their salary or salaries, or termination of employment shall
be fully controlled by the Executive Council.
11. The Secretary and Treasurer shall
have no voting powers at any meeting of the State executive Council or of the
State Association.
12. The Secretary and Treasurer shall not
be zone delegates on the State Association.
13. The office of the Secretary shall be
at such a place as decided by the State Executive from time to time.
DELEGATES TO
REPRESENT THE SOUTH AUSTRALIAN STATE ASSOCIATION ON THE ACTA EXECUTIVE COMMITTEE
14. Two delegates to the Australian Clay
Target Association Executive Committee shall be elected from members of the
SACTA Executive Council. Elections will
take place at the last State Executive meeting of the calendar year. Substitute delegates will not be eligible. One delegate only will be elected each year
and will serve for a two year term.
GENERAL
MEETINGS
15. The AGM of the State Association
shall be held at the time and location of the SACTA DTL Carnival, in each year,
or as decided by the State Executive Council.
In any event, the AGM must be held prior to February 28th in
each year.
16. A Special General Meeting of the
State Association may be convened by the Secretary of the State Association in
the following circumstances:-
(A) Upon the motion of the State
Executive Council, or
(B) Following a resolution from a General
Meeting of any zone council, or
(C) Upon a petition from at least 100
persons from South Australia registered with the Australian Clay Target
Association.
17. At least 21 clear days notice, in
writing, of the time, date, place and agenda of all General meetings of the
State Association shall be given to all officers of the Association, to all
members of the State Executive Council and to the Secretaries of all affiliated
clubs. Notice of all General Meetings
shall be advised by registered mail.
18. The accidental omission to give notice
of any General meeting to any person or persons entitled to receive the same
shall not invalidate the meeting or any resolution passed thereat and it shall
be competent for a Special General Meeting to pass a resolution that so much of
Rule 17 be suspended as will permit the special general meeting to proceed as
if twenty one days notice shall have been given. Nothing in this clause shall contravene the
quorum requirements of Clause 19(d).
19. Representation at all General
meetings shall be as follows:-
(A) Each club shall be represented by one
delegate who shall be entitled to one vote.
The delegate may be a proxy nominated by the club and will be a
registered member of that club.
(B) Each club delegate shall, when
attending a General Meeting produce and submit an authority signed by the
President and Secretary of his/her club and stating that he/she is the delegate
for that particular meeting.
(C) Each member of the State Executive Council
shall be entitled to be present as the delegate from the club of which he/she
is a member.
(D) Quorum at General meetings
At all General meetings of the Association, a quorum shall
consist of 50% of the members plus one.
If within one half hour from the time appointed for a meeting a quorum
of members is not present, the meeting if convened on the requisition of
members shall be dissolved. In any other
case it shall be adjourned to a date to be fixed by the Executive Committee of
which 21 days notice shall be given to each member and if at the adjourned
meeting a quorum of members is not present within one half hour of the time
appointed for the meeting the members present shall be a quorum.
20. Upon all matters or questions arising
at any General meeting of the State Association or any meeting of the State
Executive Council upon which a vote is to be taken, the voting shall be by a
show of hands except where a poll is demanded by at least three persons present
at such meeting and entitled to vote thereat.
21. No business except that for which the
meeting shall have been called may be transacted at any AGM or Special General
meeting unless a member shall have notified the Secretary in writing, providing
details of the matter the member wishes to be dealt with, at least seven days
prior to the meeting.
22. The State Association in General
Meeting, shall have complete control of all State Association affairs, and
whenever it is provided that any act or thing may be done by the State
Executive Council then it shall be subject to the right of a general meeting to
vary, add to or rescind any resolution of the State Executive Council.
23. At the Annual General Meeting of the
State Association the President shall submit a written report of the past
year's activity including a financial statement and balance sheet audited by
the appointed Auditor of the State Association.
24. The business of the Annual General
meeting shall be:-
1. Apologies
2. Confirmation of Minutes of previous
Annual General Meeting
3. President's report
4. Financial Statemetn and Balance Sheet
5. Correspondence
6. Notice of Motion
7. Alterations and additions to
Constitution and rules
8. General Business
RULES GOVERNING MEETINGS
25. The following rules shall apply to
all General Meetings of the State Association and the State Executive Council.
(A) The President, or in his absence, the
Vice President shall preside. In the
absence of the President and Vice President the members of the State Executive
Council present shall appoint one of their number to preside at such
meeting. The Chairman of a State
Executive Council meeting shall have voting powers in accordance with rule
6(F).
(B) No member shall speak more than once
to a question, except in explanation or reply.
(C) A member who formally seconds a
motion or amendment without making a speech may speak in support at a
subsequent stage of the debate.
(D) A reply shall only be allowed to a member
who has moved a substantive motion.
(E) No member shall interrupt another
while speaking except on point of order.
(F) Upon a member raising a point of
order, the member then speaking shall sit down until it has been decided. The member rising to order shall state
concisely the point or order and the Chairman without discussion shall give his
ruling.
(G) It shall be competent for any member
to move a motion of dissent from the Chairman's ruling. The mover of the motion shall concisely state
his point and only the seconder and the Chairman may speak to such motion.
(H) A member may move the adjournment of
the debate. If the motion be resolved in
the negative, the mover shall not be allowed to speak again on the question
under debate. No member shall move the
adjournment at the end of his speech.
(I) If there has been considerable
debate, any member may move "That the question be now put" and such motion,
being duly seconded shall be put without debate. If carried, the question shall be put to the
vote; if lost, the debate shall proceed.
(J) An amendment may be moved on the
original motion, and the Chairman shall put the amendment to the meeting first,
and if carried it shall be declared to embody the decision of the meeting to
supersede the motion. When the amendment
has been negatived, a further amendment may be moved, which, if carried shall
in turn supersede the motion. If there
be no amendment carried the original motion shall be out after the mover has
replied.
(K) The Chairman shall refuse any
amendment which is a direct negative or which does not preserve the substance
of the original motion.
(L) The Chairman shall put all questions
first in the affirmative and then in the negative and may do so as often as may
be necessary to enable him to determine the sense of the meeting thereon and
there upon his decision shall be final unless a poll be called for.
(M) Any person, registered with the ACTA
and being a member of any club affiliated with the South Australian Clay Target
Association, who has paid all subscriptions due to either the ACTA, the club or
the SACTA shall have the right to attend any General meeting of the association
and to speak on any business and to raise a point of order. That person will have no voting rights unless
he/she is a delegate in accordance with clause 19(a).
POSTAL VOTES
26. Whenever the State Executive Council
in pursuance of Rule 8(d) decides to conduct a postal ballot upon any question
or matter the Secretary of the State Association shall advise Secretaries of
the Zone Councils and shall post to the Secretary of every affiliated club a
clear statement of the matter or question to be voted upon with a request that
such affiliated club shall send its entitlement vote thereon to the Secretary
of the State Association within a time specified which shall not be less than
one calendar month after the post aforesaid.
Postal votes can only be opened at a properly constituted Executive
Council Meeting.
The conditions set out above apply to
postal votes conducted among the State Executive Council except that the
Secretary will advise Council members in lieu of zone councils.
27. In the event of less than 25% of
votes entitled to be cast on the matter in question being received by the
Secretary of the State Association within the time specified the question voted
shall be deemed to be lost. In the event
of 25% or more votes being received within the specified time the question
shall be decided on the majority of votes and in the event of voting being
equal the question being voted upon shall be deemed to have been lost.
LIFE MEMBERS
28. Life membership of the State
Association may only be conferred upon a person at an Annual General meeting of
the State Association in recognition of outstanding and exceptional services to
the State Association.
ACCOUNT RECORDS AND BANKING ACCOUNT
29. The State Association shall keep
accurate financial records of all transactions carried out in the course of the
business of the Association. Such
records will be maintained by the Secretary, Treasurer or such other person nominated
from time to time by the State Executive Council and will be audited each year
prior to the Annual General Meeting. The
State Association shall open a bank account with such bank at such place as the
Executive Council shall decide and any two the President, Secretary, Treasurer,
or other signatory authorised by the State Executive Council, shall have
authority to operate on such account.
BY LAWS
30.
(A) The State Executive Council may (subject to the
over-riding authority of a General Meeting) make by-laws not consistent with
the Rules of the State Association and of the Australian Clay Target
Association in relation to the following matters:-
(i)
The
management of the affairs of the State Association
(ii)
The
qualifications and/or suitability of any person to compete in any competition
or event
(iii)
Handicapping
or handicappers
(iv)
Refereeing
and Referees.
(B) The
State Executive Council may also alter or rescind any such by-laws and fix and
enforce penalties for the breach thereof.
(C) Any
by-laws may be disallowed or altered by a majority of members present at the
Annual General Meeting or a Special Meeting of the State Association.
AUSTRALIAN CLAY TARGET ASSOCIATION
SHOOTING RULES
31. The State Association shall adopt the
Definitions of Terms for Clay Target Shooting and the Rules and Regulations relating
to Clay Target Shooting of the Australian Clay Target Association.
SUSPENSION
32. If any affiliated club or person
shall be suspended or disqualified by the State Executive Council, or by these
rules, they shall not be entitled to hold, conduct or compete at any District
State or Commonwealth Championship competition during the period of their
suspension.
CHAMPIONSHIP AND MAJOR SHOOTING
PROGRAMMES
33.
(A) All championships (Commonwealth, Sate and
District) and Interstate Teams Competitions for the State of South Australia
shall be allocated each year by the State Executive Council.
(B) The State Association Secretary
shall, before the 31st day in May each year, advise the Secretary of
each zone council of the Championships and Teams Competitions that may be applied
for by clubs within their zones for the following year.
(C) The
zone council Secretaries shall then, before the 31st day of July in
each year, advise the Secretary of the State Association of the description and
location of each Championship or Teams Competition allocated to clubs within
their zone.
34.
(A) The State Executive Council shall approve
shooting dates of all Open Championships or major shooting programmes. A major shooting program is one on which cash
or trophy value in excess of $500.00 is allocated for any one event.
(B) The
Zone Council Secretaries shall prior to a date determined from time to time by
State Council, supply the Secretary of the State Association with details of
shooting dates and major program details, for each club within the zone, for
the following year.
(C) Following
approval by the State Executive Council, the Secretary of the State Association
shall submit details of Championships allocations, shooting dates and major
programs to the Secretary of the Australian Clay Target Association for formal
approval when this is required, and shall prepare a programmed booklet,
containing the details from Rule 34(B) for all zones, to be distributed as
directed by the State Executive Council.
35. All Championship competitions in
South Australia shall be controlled and shot for under the Rules of the State
Association and the Championship conditions laid down by the Australian Clay
Target Association.
36.
(A) Any person who is duly registered with any
State Association or with the Australian Clay Target Association as a member of
any club howsoever affiliated shall be eligible to compete in all Commonwealth,
State and District Championship events in the State of South Australia.
(B) A junior or veteran shooter, may on
request, be required to provide proof of age.
ALTERATION OR AMENDMENT OF RULES
37. No alteration or amendment of this
Constitution and Rules shall be made except in the following manner:-
(A)
A
proposal for an amendment of alteration must be given in writing sighed by the Secretary
and the President or the Vice President, of the zone council and must be in the
hands of the State Secretary at least twenty eight days before the date of the
meeting.
(B)
Alteration
or amendment of this Constitution and Rules can only be made at an Annual
General Meeting or at a Special General Meeting called for that purpose.
(C)
The
proposed alteration or amendment shall be deemed to be carried only when and if
the votes recorded in favour of it total three fifths or more of the total
votes cast in respect of it.
INTERPRETATION
38. Throughout this Constitution and
Rules, save where the context otherwise requires:-
(A)
"The
State Association" shall be "The SOUTH AUSTRALIAN Clay Target Association
Incorporated".
(B)
Club
or member shall mean a Clay Target Club which is affiliated with the State
Association.
(C)
Words
importing the singular include the plural.
Words importing the masculine gender include the feminine.
(D)
"Registered
Member" shall mean a person who is a registered member of the club which
appears on his or her ACTA registered shooter record card.
39. ASSESTS NOT TO BE DISTRIBUTED TO
MEMBERS
The income
and property of the Association shall be applied solely towards the promotion
of the objects of the Association and no portion thereof shall be paid or
transferred directly by way of dividend, bonus or otherwise howsoever, by way
of profits to the Members of the Association provided that nothing here-in
shall prevent in good faith the remuneration to any officer or servant of the
Association or to any member of the Association or for reasonable and proper
rental for premises and equipment let by any member to the Association.
WINDING UP
40.
(A) The Association may only be wound up or
dissolved on the passing of a special resolution to do so at a Special General
Meeting called for that purpose provided that:-
1)
At
least twenty one days written notice specifying the intention to propose the
resolution has been given to all members of the Association and
2)
The
resolution is passed by a majority of not less than three-quarters of the total
number of members of the Association who, being entitled to do so, vote
personally or by proxy, at the meeting.
For the
purpose of this rule, the conditions of Rule 18 shall not apply.
(B) If, upon the winding
up or dissolution of the Association, there remains after satisfaction of all
debts and liabilities any property whatsoever, such property shall not be paid
or distributed among the members of the Association but shall be given,
transferred or distributed to another body or bodies having similar objects to
the Association or such charitable body or bodies, all of which prohibit the
distribution of income or property to their members.
ASSOCIATIONS INCORPORATION ACT
41. Nothing in these rules shall
contravene the requirements of the "Associations Incorporation Act 1985".
It is hereby
certified that this document is a true and correct copy of the Rules and
Regulations of the South Australian Clay Target Association.
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