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Constitution PDF Print E-mail
Wednesday, 12 September 2007 21:23

THE CONSTITUTION AND RULES
OF
THE SOUTH AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED

NAME
1. The name of the Association shall be “THE SOUTH AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED” (S.A.C.T.A.).

2. The Association shall consist of such clubs in SOUTH AUSTRALIA and adjoining States as shall have been admitted to affiliation and shall have signified their consent to be governed by the Rules of this Association.

OBJECTS AND PURPOSES
3. The objects of the State Association shall be:-
(A) To administer the sport of clay target shooting in South Australia, in conjunction with the Australian Clay Target Association.
(B) To promote, encourage and develop the recreational aspects of shooting, and the sport of clay target shooting, and the formation of Clay Target Clubs.
(C) To ensure uniformity of rules for the control and regulation of clay target shooting.
(D) To control shooting programs, including Interstate Team competitions, in conjunction with any affiliated club in South Australia and adjoining States.
(E) To instruct in the safe handling of firearms.
(F) To become an official body in SOUTH AUSTRALIA recognisable by the State Government on matters of legislation relating to shotgun firearms control and clay target shooting grounds.
(G) To provide a chain of communication through club and zone councils for individual suggestions and problems and consequently to present – if necessary – a considered State recommendation to the National Executive
(H) To ensure there is no intent of gain or reward for any individual or club.

AFFILIATION
4. (A) Any club in South Australia and adjoining states, whose purpose is to promote, control and conduct the sport of clay target shooting shall be eligible for affiliation with the State Association.
(B) Any club, desirous of affiliating with the State Association, shall make application in writing and shall be granted affiliation if approved by the State Executive Council, subject to the club gaining affiliation with the Australian Clay Target Association.
(C) Approval for, or acceptance of new clubs shall be subject to the consideration by the Executive Council of objections raised by existing adjacent clubs.  The secretary shall advise adjacent clubs of any new applications and those clubs will be given the opportunity to comment before the Executive Council considers the Application.
(D) Acceptance of affiliation with the State Association shall operate as an agreement binding the State Association and every affiliated club to abide by the Constitution and to accept and enforce all decisions of the State Association.
(E) Each application for affiliation shall set forth the names and addresses of the Officers of the club and shall be accompanied by the prescribed fee for affiliation.

SUBSCRIPTIONS
5. (A) The Annual Subscription to the State Association payable by a Club affiliated with the State Association shall be a minimum sum of $20.00, to be ratified at each A.G.M.
(B) The Annual Subscription is due and payable by the 1st March in each year, for that year.
(C) Clubs affiliating with the State Association part way through the year shall pay the full Annual Subscription for that year.
(D) The Annual Subscription may only be increased or decreased or any levies imposed, by notice of motion, at the Annual General Meeting or a Special General Meeting.
(E) The Financial year of the State Association shall commence on the first day of October in each year and shall end on the last day of September of the following year.

EXECUTIVE COUNCIL
6. (A) The State of SOUTH AUSTRALIA shall be divided into three zones as follows:-
i. Western Zone
ii. Eastern Zone
iii. Central Zone
(B) Each zone shall form its own Council and four delegates from each zone, including where applicable, the Executive member from that zone, shall make up the State Association Executive Council.
(C) The zone delegates shall be elected at a zone council meeting, within the zone, at which all clubs in the zone shall have equal voting power.  The zone council secretary shall advise the names and addresses of the zone delegates to the Secretary of the State Association seven clear days prior to the Annual General meeting of the State Association.
(D) One delegate from each zone shall retire each year in an order initially decided at the meeting of the Zone Council at which the original zone delegates are elected.  Retiring delegates shall be eligible for re-election.
(E) Each zone shall be a sub-committee of the State Association and as such shall be bound by the S.A.C.T.A. constitution and shall conduct its affairs in accordance with the constitution and rules of the State Association.
(F) The State Executive Council shall elect a President and Vice President and any other office bearers from amongst themselves within 30 days of the Annual General Meeting of the State Association.  The incumbent officers shall remain in office until the election takes place.  The President and Vice President shall have full voting powers and in addition to his ordinary vote, the President, or in his absence, the Chairman, shall have a casting vote in the case of equal voting. 
(G) All members of the Executive Council shall be financial members of an affiliated club and shall be registered with the Australian Clay Target Association.
(H) Any vacancy in the State Executive Council caused by any reason whatsoever shall be filled by a delegate appointed by the zone council to which the vacating members club belongs.  In the event of the vacating member being also an officer of the State Association, the following rules will apply:-
1) If the officer is the President, all entitlements shall cease immediately and the position of the President will be assumed by the Vice President of the time until a re-election takes place.  The vacating President will immediately hand over to the Vice President all information, correspondence and the like pertaining to the office.  In the event that the President is also a delegate to the Australian Clay Target Association, that position will also be assumed by the Vice President until a re-election takes place.
2) In the case of any other position, all entitlements will cease immediately and the vacating officer will immediately hand over to the president all information, correspondence and the like pertaining to the office.  In the event that the vacating person is also a delegate to the Australian Clay Target Association, that position will be assumed by another member determined in the following order of availability, until a re-election takes place:
1st Priority  The President
2nd Priority  The Vice President
3rd Priority  Seniority of Service on the Executive Council.
3) In all cases, the Secretary will call a special meeting of the executive in accordance with clause 6(M), to conduct an election for the position in question.
4) In the event that in any of the above circumstances, the vacating officer being a delegate to the Australian Clay Target Association (ACTA) also holds office on the Executive of the Association, the Secretary will immediately advise the ACTA of the circumstances and the resolution of the situation will be determined by the decision of the ACTA.
5) The vacating officer, may, if he or she chooses, attend the re-election meeting as a visitor to present a report on the status of any business relating to the office but shall have no voting rights whatsoever.
(I) In the event of any delegate to the State Executive Council being unable to attend a meeting of that council, the zone council of which he is a delegate, may appoint a substitute delegate to attend in his place without notification to the State Council.  Such substitute delegate shall not act as an officer of the State Executive.
(J) A delegate or substitute may represent only one zone at any one time.
(K) At any meeting of the State Executive Council a Quorum shall consist of five delegates, provided however if less than nine delegates are appointed by the zones a quorum shall consist of fifty percent of the appointed delegates plus one, with representation from at least two zones.
(L) Meeting of the State Executive Council shall be held three times per year and such other times as that council may determine.
(M) The President, or in his absence the Vice President in conjunction, shall have power to convene meetings of the State Executive Council at any time provided at least twenty one clear days notice of the meeting shall be given to all members of that council.
(N) Any person registered with the ACTA provided that he or she is a registered member of that club may be elected as the club delegate to the zone to which that club belongs and may be elected as a Zone delegate to the State Executive Council.  Any person not registered with the ACTA shall not be eligible as a club or zone delegate.
(O) If a delegate to the State Executive is absent for two consecutive meetings of the council, his or her position on the council will become vacant and a new delegate appointed by the relevant zone will take the position.  Should the delegate hold office on the State Executive Council, a re-election for that office will take place at the next scheduled or special meeting of the council.  Extenuating circumstances will be taken into account by the Executive council before applying the conditions of this rule.  However, continued prolonged absence will not be allowed.

POWERS OF THE EXECUTIVE COUNCIL
7. Subject to a general over-riding authority of a General meeting the affairs of the State Association shall be managed by the State Executive Council.

8. In addition to any other powers conferred on the State Executive by these rules, it shall, be subject to Rule 7, have full power and authority:-
(A) To grant or refuse affiliation of any club, or to suspend or disqualify any club or person for such period as it thinks fit.
(B) To rescind or amend without notice of motion, a previous resolution or decision of the State Executive Council.
(C) To appoint sub-committees for any purpose or purposes.
(D) To conduct a postal ballot of all directly affiliated clubs, through their zone councils, upon any matter of question which the State Executive Council considers to be such that a postal ballot is desirable.  Each affiliated club shall be entitled to one postal vote only.
(E) If a club or person is refused affiliation and or membership or is disqualified, the club or person has the right to appeal at its own choice to the appropriate zone council and or Executive Council, and to present any relevant available information.
(F) To determine, and adjust from time to time, the wages and salaries of any paid employees of the State Association.
(G) To propose, by notice of motion, a special levy from time to time upon member clubs for the purpose of meeting the expenses of the State Association.
(H) Enter into any contracts or agreements and to acquire, hold, deal with, and dispose of any real or personal property up to $10,000.  For amounts exceeding $10,000, then only by notice of motion.  Open and operate bank accounts and invest the Associations funds in any securities or trusts.  Appoint agents to transact money on such terms and conditions as it thinks fit.  Provided always that all business is carried out in the best interest of the Association.

THE SECRETARY AND TREASURER
9. The duties and authorities of the Secretary and Treasurer shall be as the State Executive Council shall decide upon and shall be recorded as a written duty statement.

10. The Secretary and/or Treasurer may be employees of the State Association and their appointment; the determination of, and adjustments to their salary or salaries, or termination of employment shall be fully controlled by the Executive Council.


11. The Secretary and Treasurer shall have no voting powers at any meeting of the State executive Council or of the State Association.

12. The Secretary and Treasurer shall not be zone delegates on the State Association.

13. The office of the Secretary shall be at such a place as decided by the State Executive from time to time.

DELEGATES TO REPRESENT THE SOUTH AUSTRALIAN STATE ASSOCIATION ON THE ACTA EXECUTIVE COMMITTEE
14. Two delegates to the Australian Clay Target Association Executive Committee shall be elected from members of the SACTA Executive Council.  Elections will take place at the last State Executive meeting of the calendar year.  Substitute delegates will not be eligible.  One delegate only will be elected each year and will serve for a two year term.

GENERAL MEETINGS
15. The AGM of the State Association shall be held at the time and location of the SACTA DTL Carnival, in each year, or as decided by the State Executive Council.  In any event, the AGM must be held prior to February 28th in each year.

16. A Special General Meeting of the State Association may be convened by the Secretary of the State Association in the following circumstances:-
(A) Upon the motion of the State Executive Council, or
(B) Following a resolution from a General Meeting of any zone council, or
(C) Upon a petition from at least 100 persons from South Australia registered with the Australian Clay Target Association.

17. At least 21 clear days notice, in writing, of the time, date, place and agenda of all General meetings of the State Association shall be given to all officers of the Association, to all members of the State Executive Council and to the Secretaries of all affiliated clubs.  Notice of Annual General Meetings shall be advised by electronic and regular mail.  Notice of a Special General Meeting shall be advised by electronic and registered mail.

18. The accidental omission to give notice of any General meeting to any person or persons entitled to receive the same shall not invalidate the meeting or any resolution passed thereat and it shall be competent for a Special General Meeting to pass a resolution that so much of Rule 17 be suspended as will permit the special general meeting to proceed as if twenty one days notice shall have been given.  Nothing in this clause shall contravene the quorum requirements of Clause 19(D).

19. Representation at all General meetings shall be as follows:-
(A) Each club shall be represented by one delegate who shall be entitled to one vote.  The delegate may be a proxy nominated by the club and will be a registered member of that club.
(B) Each club delegate shall, when attending a General Meeting produce and submit an authority signed by the President and Secretary of his/her club and stating that he/she is the delegate for that particular meeting.
(C)  Each member of the State Executive Council shall be entitled to be present as the delegate from the club of which he/she is a member.
(D) Quorum at General meetings
At all General meetings of the Association, a quorum shall consist of 50% of the members plus one.  If within one half hour from the time appointed for a meeting a quorum of members is not present, the meeting if convened on the requisition of members shall be dissolved.  In any other case it shall be adjourned to a date to be fixed by the Executive Committee of which 21 days notice shall be given to each member and if at the adjourned meeting a quorum of members is not present within one half hour of the time appointed for the meeting the members present shall be a quorum.

20. Upon all matters or questions arising at any General meeting of the State Association or any meeting of the State Executive Council upon which a vote is to be taken, the voting shall be by a show of hands except where a poll is demanded by at least three persons present at such meeting and entitled to vote thereat.

21. No business except that for which the meeting shall have been called may be transacted at any AGM or Special General meeting unless a member shall have notified the Secretary in writing, providing details of the matter the member wishes to be dealt with, at least seven days prior to the meeting.

22. The State Association in General Meeting, shall have complete control of all State Association affairs, and whenever it is provided that any act or thing may be done by the State Executive Council then it shall be subject to the right of a general meeting to vary, add to or rescind any resolution of the State Executive Council.

23. At the Annual General Meeting of the State Association the President shall submit a written report of the past year’s activity including a financial statement and balance sheet audited by the appointed Auditor of the State Association.

24. The business of the Annual General meeting shall be:-

1. Apologies
2. Confirmation of Minutes of previous Annual General Meeting
3. President’s report
4. Financial Statement and Balance Sheet
5. Correspondence
6. Notice of Motion
7. Alterations and additions to Constitution and rules
8. General Business

RULES GOVERNING MEETINGS
25. The following rules shall apply to all General Meetings of the State Association and the State Executive Council.
(A) The President, or in his absence, the Vice President shall preside.  In the absence of the President and Vice President the members of the State Executive Council present shall appoint one of their number to preside at such meeting.  The Chairman of a State Executive Council meeting shall have voting powers in accordance with rule 6(F).
(B) No member shall speak more than once to a question, except in explanation or reply.
(C) A member who formally seconds a motion or amendment without making a speech may speak in support at a subsequent stage of the debate.
(D) A reply shall only be allowed to a member who has moved a substantive motion.
(E) No member shall interrupt another while speaking except on point of order.
(F) Upon a member raising a point of order, the member then speaking shall sit down until it has been decided.  The member rising to order shall state concisely the point of order, and the Chairman, without discussion, shall give his ruling.
(G) It shall be competent for any member to move a motion of dissent from the Chairman’s ruling.  The mover of the motion shall concisely state his point and only the seconder and the Chairman may speak to such motion.
(H) A member may move the adjournment of the debate.  If the motion be resolved in the negative, the mover shall not be allowed to speak again on the question under debate.  No member shall move the adjournment at the end of his speech.
(I) If there has been considerable debate, any member may move “That the question be now put” and such motion, being duly seconded shall be put without debate.  If carried, the question shall be put to the vote; if lost, the debate shall proceed.
(J) An amendment may be moved on the original motion, and the Chairman shall put the amendment to the meeting first, and if carried it shall be declared to embody the decision of the meeting to supersede the motion.  When the amendment has been negatived, a further amendment may be moved, which, if carried shall in turn supersede the motion.  If there be no amendment carried the original motion shall be out after the mover has replied.
(K) The Chairman shall refuse any amendment which is a direct negative or which does not preserve the substance of the original motion.
(L) The Chairman shall put all questions first in the affirmative and then in the negative and may do so as often as may be necessary to enable him to determine the sense of the meeting thereon and there upon his decision shall be final unless a poll be called for.
(M) Any person, registered with the ACTA and being a member of any club affiliated with the South Australian Clay Target Association, who has paid all subscriptions due to either the ACTA, the club or the SACTA shall have the right to attend any General meeting of the association and to speak on any business and to raise a point of order.  That person will have no voting rights unless he/she is a delegate in accordance with clause 19(A).

POSTAL VOTES
26. Whenever the State Executive Council in pursuance of Rule 8(D) decides to conduct a postal ballot upon any question or matter the Secretary of the State Association shall advise Secretaries of the Zone Councils and shall post to the Secretary of every affiliated club a clear statement of the matter or question to be voted upon with a request that such affiliated club shall send its entitlement vote thereon to the Secretary of the State Association within a time specified which shall not be less than one calendar month after the post aforesaid.  Postal votes can only be opened at a properly constituted Executive Council Meeting. 
The conditions set out above apply to postal votes conducted among the State Executive Council except that the Secretary will advise Council members in lieu of zone councils.

27. In the event of less than 25% of votes entitled to be cast on the matter in question being received by the Secretary of the State Association within the time specified the question voted shall be deemed to be lost.  In the event of 25% or more votes being received within the specified time the question shall be decided on the majority of votes and in the event of voting being equal the question being voted upon shall be deemed to have been lost.

 


LIFE MEMBERS
28. Life membership of the State Association may only be conferred upon a person at an Annual General meeting of the State Association in recognition of outstanding and exceptional services to the State Association.

ACCOUNT RECORDS AND BANKING ACCOUNT
29. The State Association shall keep accurate financial records of all transactions carried out in the course of the business of the Association.  Such records will be maintained by the Secretary, Treasurer or such other person nominated from time to time by the State Executive Council and will be audited each year prior to the Annual General Meeting.  The State Association shall open a bank account with such bank at such place as the Executive Council shall decide and any two the President, Secretary, Treasurer, or other signatory authorised by the State Executive Council, shall have authority to operate on such account.

BY LAWS
30. (A) The State Executive Council may (subject to the over-riding authority of a General Meeting) make by-laws not consistent with the Rules of the State Association and of the Australian Clay Target Association in relation to the following matters:-
(i) The management of the affairs of the State Association
(ii) The qualifications and/or suitability of any person to compete in any competition or event
(iii) Handicapping or handicappers
(iv) Refereeing and Referees.
(B) The State Executive Council may also alter or rescind any such by-laws and fix and enforce penalties for the breach thereof.
(C) Any by-laws may be disallowed or altered by a majority of members present at the Annual General Meeting or a Special Meeting of the State Association.

AUSTRALIAN CLAY TARGET ASSOCIATION SHOOTING RULES
31. The State Association shall adopt the Definitions of Terms for Clay Target Shooting and the Rules and Regulations relating to Clay Target Shooting of the Australian Clay Target Association.

SUSPENSION
32. If any affiliated club or person shall be suspended or disqualified by the State Executive Council, or by these rules, they shall not be entitled to hold, conduct or compete at any District State or Commonwealth Championship competition during the period of their suspension.

CHAMPIONSHIP AND MAJOR SHOOTING PROGRAMMES
33. (A) All championships (Commonwealth, Sate and District) and Interstate Teams Competitions for the State of South Australia shall be allocated each year by the State Executive Council.
(B) The State Association Secretary shall, before the 31st day in May each year, advise the Secretary of each zone council of the Championships and Teams Competitions that may be applied for by clubs within their zones for the following year.
(C) The zone council Secretaries shall then, before the 31st day of July in each year, advise the Secretary of the State Association of the description and location of each Championship or Teams Competition allocated to clubs within their zone.

34. (A) The State Executive Council shall approve shooting dates of all Open Championships or major shooting programmes.  A major shooting program is one on which cash or trophy value in excess of $500.00 is allocated for any one event.
(B) The Zone Council Secretaries shall prior to a date determined from time to time by State Council, supply the Secretary of the State Association with details of shooting dates and major program details, for each club within the zone, for the following year.
(C) Following approval by the State Executive Council, the Secretary of the State Association shall submit details of Championships allocations, shooting dates and major programs to the Secretary of the Australian Clay Target Association for formal approval when this is required, and shall prepare a programmed booklet, containing the details from Rule 34(B) for all zones, to be distributed as directed by the State Executive Council.

35. All Championship competitions in South Australia shall be controlled and shot for under the Rules of the State Association and the Championship conditions laid down by the Australian Clay Target Association.

36. (A) Any person who is duly registered with any State Association or with the Australian Clay Target Association as a member of any club howsoever affiliated shall be eligible to compete in all Commonwealth, State and District Championship events in the State of South Australia.
 (B) A junior or veteran shooter, may on request, be required to provide proof of age.
ALTERATION OR AMENDMENT OF RULES
37. No alteration or amendment of this Constitution and Rules shall be made except in the following manner:-
(A) A proposal for an amendment of alteration must be given in writing signed by the Secretary and the President or the Vice President, of the zone council and must be in the hands of the State Secretary at least twenty eight days before the date of the meeting.
(B) Alteration or amendment of this Constitution and Rules can only be made at an Annual General Meeting or at a Special General Meeting called for that purpose.
(C) The proposed alteration or amendment shall be deemed to be carried only when and if the votes recorded in favour of it total three fifths or more of the total votes cast in respect of it.

INTERPRETATION
38. Throughout this Constitution and Rules, save where the context otherwise requires:-
(A) “The State Association” shall be “The SOUTH AUSTRALIAN Clay Target Association Incorporated”.
(B) Club or member shall mean a Clay Target Club which is affiliated with the State Association.
(C) Words importing the singular include the plural.  Words importing the masculine gender include the feminine.
(D) “Registered Member” shall mean a person who is a registered member of the club which appears on his or her ACTA registered shooter record card.

ASSESTS NOT TO BE DISTRIBUTED TO MEMBERS
39. The income and property of the Association shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred directly by way of dividend, bonus or otherwise howsoever, by way of profits to the Members of the Association provided that nothing here-in shall prevent in good faith the remuneration to any officer or servant of the Association or to any member of the Association or for reasonable and proper rental for premises and equipment let by any member to the Association.

WINDING UP
40. (A) The Association may only be wound up or dissolved on the passing of a special resolution to do so at a Special General Meeting called for that purpose provided that:-
1) At least twenty one days written notice specifying the intention to propose the resolution has been given to all members of the Association; and
2) The resolution is passed by a majority of not less than three-quarters of the total number of members of the Association who, being entitled to do so, vote personally or by proxy, at the meeting.
For the purpose of this rule, the conditions of Rule 18 shall not apply.
(B) If, upon the winding up or dissolution of the Association, there remains after satisfaction of all debts and liabilities any property whatsoever, such property shall not be paid or distributed among the members of the Association but shall be given, transferred or distributed to another body or bodies having similar objects to the Association or such charitable body or bodies, all of which prohibit the distribution of income or property to their members.

ASSOCIATIONS INCORPORATION ACT
41. Nothing in these rules shall contravene the requirements of the “Associations Incorporation Act 1985”.

42. The Association shall have all the powers conferred by Section 25 of the Act.

It is hereby certified that this document is a true and correct copy of the Rules and Regulations of the South Australian Clay Target Association.

Last Updated on Thursday, 30 December 2010 20:03